- Conference
- Hybrid
- Livestream
A Design Conference, Three Stages, Three Days, Online
IxDA brought its global design community to Zurich for its first hybrid Interaction conference. We ran everything digital and technical across three stages and three days, for on-site attendees and 2,000 online.
At a Glance
Interaction 23 was IxDA’s flagship conference for the interaction design community. Three stages ran at once, each streamed live across the three days. EVERYWOW produced every broadcast, for thousands in the venue and 2,000 online.
3
stages, live and streamed
50+
talks over three days
2,000
live online participants
15
EVERYWOW crew on site
IxDA
The world’s largest interaction design community: 120,000+ members in 200 local groups
Zurich Convention Center
On the shore of Lake Zurich
The Challenge They Came With
IxDA had always moved Interaction to a different city each year, then ran it online through 2021 and 2022. For 2023 they wanted the physical experience back, without losing the global reach the online years had built.
So they brought it to Zurich and went hybrid for the first time. They needed one partner for the entire digital and technical production. EVERYWOW had produced their 2022 online conference, so they came back.
- The room and the livestream experience had to be equally good.
- Three stages in parallel, each streamed live, across three days.
- Every talk subtitled live, on the LED walls and online.
Who’s on Camera
Dozens of speakers presented across the three stages to the audience in Zurich, more than 50 talks in all. Some of them were never in Zurich at all: they joined live remotely or we produced their talk before the conference started.
A remote speaker on a screen can’t see who they’re talking to, and the audience recognizes that. So we gave every remote speaker a return video feed of the on-site audience and a clean line to the moderator on stage. They could see the room they were addressing and trade questions with the host without a beat of hassle. On the LED walls it looked like two people talking.
How It Ran
EVERYWOW was the full production partner for everything digital and technical. IxDA brought the program and the speakers; every stage, stream, projection, and subtitle was ours.
What IxDA Does
- Bring the program and the speakers
- Sign off on the look and the run-of-show
What EVERYWOW Does
- Event-technology and projection-layout consulting
- Three-stage setup with live multi-camera direction
- Three simultaneous livestreams a day
- A daily online-only pre-show, before doors opened on-site
- Live subtitles on every talk
- Live camera feed on the LED wall
- Remote speakers with a return audience feed and two-way audio
- Coordination with the venue’s technology partner
- A 15-person crew on site
Before the Conference
Production Concept
Everything planned before the doors open.
Projection & Stage Design
Projection layouts and stage technology, designed with IxDA and the venue partner.
Three-Stage Plan
Camera plan, run-of-show, and stream setup mapped for three parallel stages.
Pre-Recorded Talks
Some talks recorded in advance, to cut live risk and fit remote schedules.
During the Conference
Recording & Production
Three days directed live, three stages at once.
Live Production & Direction
A 15-person crew directing three simultaneous streams, with live subtitles on the walls and online.
Remote Speakers
Remote speakers patched in with a return feed of the room.
After
Asset Delivery
Delivered live, kept online after.
Delivered
- Three live streams to 2,000 online participants
- Live subtitles on every talk
- All talks recorded for on-demand
- 100% reliable technical delivery
Behind the Scenes
The Hard Part
Three stages ran at once, each streamed live across all three days, with no gap to recover if something slipped.
That scale needs people. We ran it with a 15-person crew, every stage covered: a single point-of-contact producer, videographers, livestream operators, a vision mixer, and logistical support.
- Three stages, three live streams, in parallel
- A 15-person crew, every stage covered
- 100% reliable delivery across three days
What Came Out of It
More than 50 talks across three stages over three days, streamed live to 2,000 online participants.
The headline speakers filled the room whether they were on stage or joining live remotely.
Interaction 23 was the second conference EVERYWOW produced for IxDA, after the 2022 online edition. Going hybrid kept the online reach and brought the community back into the room.
In Their Words
3 Stages, 3 Days
for IxDA
«EVERYWOW’s innovative approach and attention to detail made the entire process seamless and enjoyable. The audiovisual production was top-notch, the livestreaming was flawless, and the hybrid convention logistics were executed with precision. The EVERYWOW team went above and beyond to ensure that every aspect of our event was executed to the highest standards.»
Carrie Rice, Event Planner, IxDA
Let’s Work Together
Talk to Us About Your Conference
Planning a conference that has to work in-person and on the livestream at once? Tell us what you’re producing.