Town Hall & All-Hands Webcast Production

Q: Does It Have to Go Out Live?

No. You can choose among three formats: Livestream: Speakers and audience interact in real time. Premiere: A pre-recorded program starts at a fixed time, and the audience can discuss it together in the chat. Recorded release: Your team approves the complete program before it is published. A livestream is useful when the speakers need to respond to the audience or to events as they happen. A premiere gives you a shared publication moment without requiring the presentation itself to be live.

Your whole workforce sees a confident and professional leadership team, and your executives sound approachable and convincing.

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See What You Get

50+

town halls produced

150,000+

employees reached live

∞

languages interpreted

Companies whose leadership goes on air with us

Partnering with EVERYWOW

What You Get With Our Town Hall Webcast Service

On-Site and Remote

People who attend on-site and people who watch remotely have the same quality of experience and the same closeness to the leadership team.

Live on Microsoft Teams

Your webcast runs on Microsoft Teams (or any other platform you use internally). Your security policies apply, and no one needs to install anything.

Rehearsal Before You Go Live

All speakers can rehearse with us in advance. When the town hall meeting starts, they know exactly what to expect and how to come across as approachable.

Whatever Language Your People Speak

We organize live interpreting and subtitles in all globally relevant languages.

The Recording, Next Day

The day after the webcast, you will have the full recording of the town hall meeting ready to upload to the intranet.

Advice on the Content

Our background is in communication, so we can support you in creating a compelling town hall meeting.

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EVERYWOW team planning the run of show for a town hall webcast

Strategy Before the Stream

After more than 50 town halls and all-hands webcasts, and with a background in communications, we know what works and what does not.

We help present your leadership team in a more approachable and convincing way at town hall meetings. We usually work with a «yes, and…» mindset. Sometimes, however, we also push back: the agenda is too long, or the third speaker has no real content. We talk to your executives the same way we talk to you.

Town Halls We’ve Produced

Town Halls from Factory-Floor to 10,000 Employees

Syntegon's executive committee goes live to 10,000 employees across 30 sites, broadcast quality, from the factory floor, in every language.

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A Global Town Hall Livestream for PTC’s First Gene Therapy

PTC Therapeutics celebrated its first approved gene therapy with a live town hall show. 70% of its global workforce watched.

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What We Handle

From the run of show to the file that ends up on your intranet.

Venue and Stage

An event space in your headquarters, a factory floor, or a venue we book for the day. We work out which one suits the message, then design and build the stage that goes in it.

Run of Show

Together, we write the minute-by-minute plan: who speaks, what is on screen, and where the question round goes so it doesn’t get squeezed at the end.

Speaker Preparation

We brief and rehearse your executives on camera, and set up confidence monitors so they can see where they are in the script.

Slides and Screen Flow

We check every slide, lower third, and video insert before it can go wrong live.

Live Production

Cameras, audio, lighting, the stream, and the live cut, run at the venue by a producer, a vision mixer, a camera operator, and an audio operator.

Follow-Up Assets

The finished recording, plus the cut-down segments your communications team can use further afterwards.

How We Work

Production Concept

We decide with you what the webcast is for, who speaks, and everything else that needs settling before anyone walks on the set.

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Production & Shoot

On the day of the town hall webcast, we take care of everything so you can focus on the content and the executives: crew, technology, and set. We make sure everything runs smoothly, both on-site and in Microsoft Teams.

Asset Package

You will receive the recording the day after the town hall meeting. Subtitles, reusable clips, and production photos will follow. Everything will be provided in the formats your internal channels need.

Why Companies Keep Working with Us

Syntegon’s executive committee had something to say to all 10,000 employees, and wanted the production to show that it mattered. We produced the first town hall. More than eight in two years, and it is now part of how the company runs.

Clients usually start with us in Switzerland. After a few town halls, we know who likes to rehearse and who is happiest walking in and starting, so the briefing keeps getting shorter. Once the trust is there, we work globally together: the USA, Spain, Germany, Singapore, you name it.

EVERYWOW producing a recurring internal town hall broadcast

What Our Clients Say

5/5

«The value that EVERYWOW brings beyond video production is to develop our communication skills.»
Carsten Wengel, CEO of G+D Netcetera

FAQ

Good to Know

What Happens If Something Fails During the Livestream?

A technical failure does not automatically stop the livestream. Before the event, we identify what could interrupt the program and confirm what the crew can switch to in that production setup.

For example:

If one of several cameras or microphones fails, the director switches to another.
When the production includes two internet connections, the second connection can take over.
The cameras and sound continue recording at the venue if the platform or internet connection is interrupted.

Online viewers may still see a short interruption, and a remote speaker can still drop out if their own connection fails. We test the complete setup with the venue and platform teams before the event.

Can Speakers Join Remotely?

Yes. A two-way link gives the remote speaker return video and clean audio, so they can see and hear the moderator, other speakers, or the room they are addressing.

We test their connection and equipment before the live date and bring them into the same production flow as the people at the venue. For regulated meetings, your legal and platform teams confirm whether remote participation is permitted.

How Far Ahead Should We Book a Livestream?

Two to four months is the usual planning window. The speakers, venue, platform, approvals, and rehearsal needs determine whether a closer date can work.

Send us the date even if it is only a few weeks away. We’ll tell you whether it is feasible and what must be decided first.

Does It Have to Go Out Live?

No. You can choose among three formats:

Livestream: Speakers and audience interact in real time.
Premiere: A pre-recorded program starts at a fixed time, and the audience can discuss it together in the chat.
Recorded release: Your team approves the complete program before it is published.

A livestream is useful when the speakers need to respond to the audience or to events as they happen. A premiere gives you a shared publication moment without requiring the presentation itself to be live.

What Does a Town Hall Webcast Cost?

A town hall from one studio is a smaller production than a program connecting several offices, remote speakers, and live interpretation. A recurring town hall can reuse its concept and setup, which reduces the planning work for later dates.

Tell us about the town hall you are planning. We’ll define the livestream production and responsibilities, then send a fixed quote including every feedback round.