Town Hall &
All-Hands Webcast
An internal broadcast that builds trust for your in-person and remote audience.
Together we define the format, prepare your speakers, and we run the live production to ensure every employee experiences the same leadership presence. Webcasts that build trust.
When an EVERYWOW Town Hall Webcast Fits
Leadership Moment
A CEO update, strategy rollout, restructuring message, or global broadcast needs more care than a standard video call.
Your Audience Is Split Into On-Site and Remote
Some employees are in the room. Others join remotely. Both groups need the event to build trust.
You Need One Production Partner For Everything
Internal communications, IT, AV, leadership, and speakers all touch the event. You need one production partner who holds the whole thing together.
The Hybrid Gap
You have a critical update, and everything is ready, but when the broadcast starts, it immediately splits into two different meetings.
The people in the room get a leadership moment. The remote employees get a wide shot of a distant stage, echoing room audio, and slides they can barely read. They feel like an afterthought.
It stops feeling like a leadership moment and starts feeling like an inconvenience. If the execution is cheap, nobody pays attention to the strategy.
Strategy Before Production
We don’t wait until the day of the event to figure out the setup. We start with the Production Concept.
Before the cameras turn on, we define how the event needs to work for both audiences. We plan the run of show, how the Q&A is handled, and exactly when to show the speaker versus the slides. If you have the internal message but not the plan to make it engaging on screen, we own the translation from strategy to live execution.
Our Clients
Syntegon Townhall Webcasts
Syntegon is the global leader in processing and packaging technology. The group with €1.75 billion revenue is trusted by manufacturers including Ritter Sport, Mars, and Nordmark.
For over two years we have executed Syntegon’s global executive committee town hall webcasts with stage design, live streaming to Microsoft Teams, live interpretation, and event production.
What We Handle
A town hall webcast has to make leadership feel trustworthy for all employees.
Broadcast Concept
We define the streaming platform and how the technical setup supports the message.
Run of Show
We shape the flow, speaker order, transitions, and Q&A timing so the event works live.
Speaker Preparation
We help leaders understand the camera and the presence the format needs.
Slide and Screen Flow
We check slides, overlays, video inserts, and titles before they become live problems.
Livestream Production
We run cameras, audio, lighting, the streaming, and technical coordination on the day.
Follow-Up Assets
We deliver the polished recording and internal assets for employees who missed it.
How We Work
Production Concept
We define what the internal broadcast is for, who should speak, what format fits the room and remote audience, and what needs deciding before production.
Production
We prepare and execute: room setup, camera, sound, lighting, stream, Q&A handling, direction, recording, and speaker preparation.
Asset Package
You receive the finished files: high-quality recording, clips, subtitles, photos, intranet files, and other agreed deliverables.
Bring the event date, audience size, and platform. We will help you scope it.
What Changes with EVERYWOW
Leaders feel Present
The camera and sound support the person speaking instead of making them look far away.
Remote Employees Get a Broadcast
The virtual audience is treated as a priority, not as people watching a wide shot of a room.
The Team Reduces the Risk
You own the communication. We own the production, the live decisions, and the details that can break the webcast.
Why a Series Works Better
One town hall can carry an important message. A recurring broadcast rhythm changes how employees experience leadership.
The first production defines the room setup, the streaming, speaker preparation, slide flow, Q&A handling, and internal follow-up assets. Once those decisions are made, the next town hall starts from a stronger place.
The format becomes easier to run, leaders get better on camera, and the production quality stops depending on last-minute improvisation.
EVERYWOW Bonuses
Communication-Aware Production
We make production decisions based on the communication goal, not just the easiest camera setup.
Remote Audience Check
We review the experience from the employee’s screen: slides, framing, audio, Q&A, and platform flow.
Polished Recording
A polished recording of the meeting, ready for internal distribution after the event.
Production Photos
Pictures from the room, speakers, and behind the scenes for internal follow-up communication.
Questions
Can we run this through Microsoft Teams or Zoom?
Yes. We can stream into Microsoft Teams, Zoom, Webex, YouTube, Vimeo, or a custom internal platform. If the platform decision is open, we help you choose.
Can you work with our IT or AV team?
Yes. Many internal broadcasts involve IT or AV teams. We define who owns which part, then add the production the event needs.
Do you help with content and speaker preparation?
Yes, if it is part of the scope. We help with the run of show, speaker flow, slide checks, moderation, Q&A structure, rehearsal, and camera guidance.
Can this work without an on-site audience?
Yes. We can produce it as a pure broadcast with no room audience. We still recommend at least a small audience on site, because leaders feel more comfortable and perform better with people in front of them.
Does it have to go out live?
No. We can record the town hall only, or record it now and broadcast it later as a scheduled premiere. The production stays the same, so the quality holds whether it runs live or on a delay.
How long does planning take?
Standard planning takes two to four weeks. Rush production can work in about one week if the speakers, platform, room, and content are already clear.
What does it cost?
It depends on location, speaker count, production setup, rehearsal needs, and follow-up assets. The range starts at a few thousand CHF. Request a quote, and we will give you a clear scope.
Is this only for town halls?
No. The same service fits all-hands meetings, global leadership days, strategy updates, change communication, CEO broadcasts, and hybrid employee events.
Let’s Plan Your Town Hall Webcast
Tell us the event date, audience size, platform, and what leadership needs to communicate. We will come back with a production scope and quote.
